BY-LAWS
OF THE
To foster fishing and the use of fishing boats for recreation and
to stimulate a greater interest therein; to educate and inform the membership
and the public on the need to curb pollution of our lakes, rivers, and streams;
to foster and develop a fraternal spirit among fishermen and boaters; to
provide for exchange of fishing and boating information; and to do all other
acts necessary or expedient for the administration of the affairs and the
attainment of the purpose of the Association, the Fairport Harbor Rod and Reel
Association ordains these by-laws.
ARTICLE I
GOVERNMENT
Section 1. The Articles of Incorporation, these By-Laws, Board of
Trustees and membership enacted resolutions, not in conflict therewith, shall
be me articles of government of the Association.
Section 1. The control and operation of the Association shall be vested
in the Board of Trustees but subject to the vote of the membership where indicated
in the Articles of Incorporation and these By-Laws.
Section 2. A resolution, operating policy, administrative procedure or
other action of the Board of Trustees may be rescinded, repealed or annulled by
a two-thirds (2/3) vote of eligible voting members present at a general
membership meeting, provided that:
A.
A resolution to rescind, repeal or annul be presented in written
form, to the Board of Trustees, signed by no less than twenty-five (25)
eligible voting members;
Notice
of the pending resolution is presented to the membership at the general
meeting the month prior to the general membership vote on the resolution.
ARTICLE III
Section 1. The Board
of Trustees shall consist of the five (5) elected Trustees, and the four (4)
elected officers.
Section 2. The
President shall be the chairman of the Board of Trustees.
Section 3. The Board of Trustees shall meet once each month at a time
and place designated by the Chairman of the Board of Trustees. Special meetings
may also be called by the Chairman or any three (3) Trustees upon written
request to the Secretary. A quorum for the transaction of business at a Board
of Trustees meeting shall consist of five (5) or more members of the Board of
Trustees. The vote of the majority of the quorum shall be the vote of the
Board. Notice of all special meetings shall be given to each Trustee at least
seven (7) days prior to such meeting unless such notice is waived.
Section 1. The
Officers of the Association shall be:
A President
B. Vice President
C. Treasurer
D. Secretary
Section 2. Duties of
Officers.
A. President
- Shall preside at all meetings of the membership; shall be an ex-officio
member of all committees; shall appoint the chairman and members of all
committees with the advice and approval of the Board of Trustees; shall sign
all official documents; shall represent or delegate a representative to
committee meetings and outside functions; and shall perform all other duties as
are incidental to the office of President and are properly required of him.
B. Vice
President - Shall, in the absence of the President, exercise all the
functions of the President, and shall be vested with all his powers, shall
serve as chairperson of the program committee, and shall perform such other
duties as delegated to him by the President.
C. Treasurer - Shall have
charge of the funds of the Association, conduct its banking business, and audit
all accounts; shall acknowledge by proper receipt all funds received by him;
shall pay all
approved bills; shall
not hold in his possession more cash than is required for the on-going conduct
of his office; and shall be bonded for an amount to be determined by the Board
of Trustees.
D. Secretary - Shall be custodian of all Association
documents; shall be responsible for recording and reporting all meetings of the
general membership and the Board of Trustees; shall handle
correspondence and maintain
records of such correspondence; shall be an ex-officio member of the Public
Relations Committee, and shall perform such other duties as are incidental to
this office
and
properly required.
Section 3. In case of resignation or other vacancy of the
office of Trustee, Vice President, Treasurer, or Secretary, the Board of
Trustees shall appoint a member to fill the unexpired term.
Section 4. In case of resignation or other vacancy of the
office of President, the Vice President shall automatically fill the vacancy
for the unexpired term.
Section 5. The Board of Trustees shall remove a member of
the Board for malfeasance, misfeasance, dereliction of duty, or for missing two
consecutive trustee meetings or missing a total of three trustee meetings
within a calendar year without Board approval.
The Board member so involved will be notified in
writing after review and majority vote of a minimum of seven members of the Board.
ELECTIONS
Section 1 . The nominating committee shall consist of at least five (5)
members, not more than two (2) of whom shall be Trustees. The Trustees appointed
shall not be Trustees currently running for reelection, nor shall they be a
candidate for any other elected office.
Section 2. Members may submit in writing to the Nominating Committee
names of those they consider desirable as possible nominees no later than the
September general membership meeting.
Section 3. After giving due consideration to all nominees suggested,
the Nominating Committee shall proceed to nominate a minimum of one (1)
candidate, but no more than two (2) candidates, to each office.
Section 4. The Nominating
Committee will present its slate of nominees at the October meeting at which
time nominations shall be accepted from the floor. A ballot shall be prepared
and published at least within ten (10) days prior to the November meeting,
listing all nominees and offices. An official ballot shall be presented to the
membership at the November meeting. The Nominating Committee shall appoint at
least four (4) tellers who shall distribute, collect, and count the vote on the
ballots.
Section 5. No ballots
shall be cast once tellers have started counting ballots.
Section 6. At each
annual election, three (3) Trustees shall be elected. The nominee receiving the
most votes shall serve a three year term, the two nominees receiving the next
most votes shall serve one year term.
Section 7. Officers
shall be elected to the office for which they were nominated. The nominee
receiving the most votes shall be elected. All Officers shall serve a one year term.
Section 7A. In the case
of a tie between one or more nominees for Trustee or Officer, one run-off
shall be held to see if a winner can be determined. If after one run-off there
is still a tie, a coin toss shall be
held to determine a winner.
a.
The nominees that are tied will be announced to the general membership
present at the meeting. One secret ballot will be cast by each voting-eligible
member. The ballot should identify the name of the desired nominee. Only the
names of the nominees that are tied will be considered valid on a ballot.
b.
If only two nominees are tied, then a single coin toss will be
conducted. The President or Vice President shall declare one nominee
"heads" and the other "tails". An Officer or Trustee will
flip the coin into the air and let it fall to the ground. The nominee mat
matches the side of the coin facing upwards shall be the winner.
c.
If more than two nominees are tied, each will flip the same type
of coin into the air and let it fall to the ground. If one of the coins does
not match the other coins ("heads" and all others are
"tails", or "tails" and all others are "heads"),
that nominee shall be the winner. If all coins match, this process will be
repeated until one coin does not match the others and a winner is determined.
d.
A nominee that is tied may at any time concede defeat to the other
candidate(s). If a concession is made and two or more nominees are still tied,
then process A), B), or C) shall be engaged as appropriate.
Section 8. Only
regular, senior and lifetime members are eligible to hold office.
Section 9. Only
regular, senior and lifetime members are eligible to vote for officers and on
resolutions put forth from the general membership. Voting shall be by secret
ballot There will be no voting by
proxy
or in absentia.
Section 10. Newly
elected Trustees and Officers shall assume the duties of their new office as of
January 1 of the following year.
Section
11. The November meeting shall be
known as the Annual Meeting.
ARTICLE VI
MEMBERSHIP
Section 1. Membership shall be open to those whose primary
residence is within the State of Ohio at the time of admission into the club.
No member may be admitted, and any member will be automatically
expelled
from the membership, if it is found that he/she supports interests and/or
agencies that contradict the Preamble of these By-laws, or exhibits actions
that would otherwise undermine the
Association.
Section 2. There
shall be the following classes of membership in. the Association.
A.
Regular members, must be at least 18 years but less than 66 years
old,
B.
Senior members, who must be 66 years or older.
C.
Spousal members, who must be partnered with a Regular, Senior, or
Lifetime member. A Regular, Senior, or
Lifetime member may have
only one Spousal member per year.
D.
Junior members who must be under 18 years of age and be
accompanied by an adult member when on club property or at club activities.
E.
Honorary members, as further described in Section 7 of this
article.
F.
Lifetime members, as further described in Section 8 of this article.
Each member, regardless of his/her
class, must have and maintain a current Ohio fishing license, unless not
required by Ohio law to possess a
license to fish.
Section 2A. A member
in good standing is defined as:
A.
No written warnings from the Board of Trustees are on record, or
have
otherwise been reviewed and dismissed.
B.
All membership dues and all other fees are current.
C. All work hours
and attendance requirements are current and documented on the membership card.
D.
A current and valid Ohio fishing license has been obtained.
E.
No legal action by the Board of Trustees, or Board of Trustees'
action is pending against the member.
Section 3. The
membership shall meet once a month at a time and place as designated by the
Board of Trustees. The Officers shall preside in accordance with their duties.
A quorum for the transaction of business at a membership meeting shall
consist of five (5) or more of the members of the Board of Trustees members.
The vote of the majority of the quorum shall be the vote of the membership.
Section 4. A
predetermined agenda shall be followed at membership meetings.
Section 5. Applications
for membership shall be made using the standard form to Board. Upon review and
approval by the Board, new members will be introduced to the membership.
Payment of initiation
fee,
assessment fees, and dues must be made to the Treasurer before final
acceptance, along with a copy of the applicant's current Ohio fishing license.
Section 6. Each
application must be submitted with complete information as to:
A.
Full name.
B.
Primary residential address (including street address, city, zip
and telephone number).
Senior and Junior members - applicants
must furnish proof of age. All applications for junior membership must be
accompanied by a waiver of liability signed by the parent or legal guardian of
the
applicant.
Section 7. The Board
of Trustees may admit to honorary membership, regardless of residence, and
waive the initiation and dues, and assessments for, individuals who have
provided meritorious service to
the
Association. Such memberships are to be reviewed annually by the Board prior to
January 1. Honorary members shall have all the rights and privileges of regular
members, except the right to
vote,
and to be an officer or trustee of the Association.
Section 8. The full
Board of Trustees may grant a lifetime membership to any regular or senior
member who has provided exemplary service to the Association. No more than
three (3) lifetime memberships
shall
be granted in any calendar year. Annual dues, annual assessments, and work
hours requirements shall be waived for a lifetime member.
Section 9. All
members are automatically bound to abide by the Articles of Incorporation, the
By-laws, the Rules and Regulations, the Operating Procedures of the
Association, and all resolutions approved
by
the vote of the Board of Trustees, or of the membership where indicated in the Articles
of Incorporation and these By-Laws.
Section 10. Membership
may be terminated or a member may be disciplined by the Board of Trustees for
conduct unbecoming a member or for failure to abide by Section 9 above. Written
charges must be submitted to the Board
and to the accused, who shall have the right to appear
before the Board before membership is terminated.
Section
11. The Board of Trustees may
terminate membership for nonpayment of dues.
Section 12. Members
who go into military service while an active member of the Association will
remain on the roster and dues and assessments shall be waived during their
official tour of duty. All rights
and
privileges of the Association will be accorded such members while in the active
service.
When such member goes into military
service or is discharged from the service, said member must notify the
Association within ninety (90) days of the pertinent date or they will be
dropped from
the membership roster.
Section 13. The Board
of Trustees will set the Dues and Fees Schedule for the Association.
ARTICLE VII
Section 1 . The
standing committees and their duties shall be:
A.
Budget Committee - shall work with the Treasurer, Secretary,
and the
Committee Chairmen in preparing a proposed budget
for the
coming year; and shall submit the proposed budget to
the
Board of Trustees for approval prior to the February meeting.
B.
Nominating Committee - shall oversee all elections of the
Association as outlined in Article V of these by-laws.
C.
Properties Committee - shall oversee the use, improvements,
and
management of real and personal property owned, leased,
or used by the Association; shall
organize work parties for
construction, repair and maintenance of all facilities and
equipment required to be maintained by the Association.
Section 2. All standing committees shall have a minimum of five
(5) members. A majority of the members of a committee shall constitute a quorum
for the transaction of business. The
vote of the majority
in any committee meeting shall be the vote
of the committee.
Section 3. Any
committee member absenting himself from two consecutive committee meetings
without good cause shall no longer be considered a member of that committee and shall be so notified by the
Chairman of that committee.
Section 4. A Trustee
or Officer may also serve on a committee or as the Chairman of a committee
Section 5. The Board
of Trustees may establish such other committees as are necessary to conduct the
affairs of the Association.
ARTICLE VIII
Section 1 . No member
shall have the right to obligate the Association for any bills or services unless properly authorized
in writing by the Board
of
Trustees.
Section 2. No member
shall be personally liable for any bills or obligations of the Association, unless the member incurred
such obligations in
violation of Section 1 above.
Section 3. No member
shall disburse any Associations funds without authorization of the Board of
Trustees.
Section 4. No person
shall use the name, mailing list, or official insignia of the Association for
other than strictly Association purposes.
Section 5. Attendance
requirements for regular meetings may be set by the Board of Trustees and
approved by membership vote.
Section 1. A minimum total balance shall be
maintained in the Association's operating accounts (excludes any special
allocation accounts of funds).That amount shall be set by the Board of Trustees
at the
February meeting. The minimum amount set
shall be no less man the projected operating budget for the current year. This
balance is set to insure that the Association can function for the current
year.
In the case of an extreme emergency, a
contingency balance of not more man one-half (1/2) this set balance may be
used. This contingency level can only be used by approval of both the Board
of
Trustees and the full membership. Procedures for the manner of conducting a
full membership vote shall be as set forth in Article X, Section 9 hereof.
ARTICLE X
MISCELLANEOUS
Section 1. Roberts
Rules of Order shall govern in all matters not covered by the Association's
Charter or By-Laws.
Section 2. Checks
drawn and savings withdrawn shall require the signature of any two (2) Officers
of the Association.
Section 3. Minutes
of the monthly general membership meeting and all issues to be voted on by the
full membership pursuant to Section 9 below
shall be posted. Public posting shall be
considered sufficient if copies are displayed at the Association's property.
Section 4. All members
must work the designated number of hours and in the manner designated, for each
year for the Association as determined
annually by the Board of Trustees.
Members not meeting this requirement shall be assessed an amount per hour for
every hour not
worked, in addition to dues. These
assessments must be paid at issuance of annual membership card.
Section 5. Senior
members (66 years and older) and all approved disability members shall be
exempt from work hours.
Section 6. Annual
dues and assessments shall be paid between January 1 and January 31 each year.
All dues and assessments not paid by January
31 will be considered delinquent and
membership will be reviewed for possible terminations. A POSTMARK of the last business day
of January will be used to determine
delinquency.
Section 7. All
hardship cases must be presented in writing or person to the Board of Trustees
by December 1 of each year.
Section 8. Junior and
Honorary members shall not be issued any gate keys or key cards.
Section 9. Procedure
for Full Membership Vote
When a full membership vote is required
by the By-laws and Constitution of the F.H JR..& R. Club, the following
procedure shall
be followed:
1.
The Board of Trustees will develop a clear, concise statement of
the issue of vote.
2.
A postcard will be prepared and will contain the following:
a. The statement for vote.
b. Reason for expenditure.
c. A
FOR and AGAINST choice.
d. A signature and date line for the vote.
e. Notice of postmark deadline.
f. Clear instruction on how to return
the ballot.
3.
A postcard will be sent to each eligible voting member at least
ten (10) days prior to the return deadline date.
4. A master list will be used to record returns.
5.
If a card is not
received within the deadline, it shall be considered an abstention for the
purpose of counting votes.
Section 10. The provisions of
these By-Laws shall be severable, and if any of the provisions shall be held invalid
or ineffective, this shall not affect the validity of the remaining provisions.
Section 11. A member shall have his or her work hours
requirement waived for a period of two (2) years for each year he or she serves
as a member of
the
Board of Trustees, commencing with the year following the end of his or her
term, retroactive to January 1, 1989.
Section 12. Wherever the
singular number is used herein, the same may include the plural if the context
so requires, and any masculine gender used herein may likewise include the feminine gender
where appropriate.
AMENDMENTS
Section 1. These
By-Laws may be amended by a two-thirds (2/3) vote of eligible voting members
present at a regular meeting.
Section 2. No By-Law
amendment or revision shall be voted upon unless presented in written form and
explained to the membership at a regular meeting. Voting shall be at the
meeting following the
meeting at which such proposal for
amendment or revision is explained to the membership.
Section 3. Any
member may submit a proposal for amendment or revision of the By-Laws to the By-Law
Committee. The By-Law Committee will submit its recommendation for replacement
on the ballot
to
the Board of Trustees. The proposed amendment or revision shall be placed on tine
ballot, regardless of the recommendation of the By-Law Committee or the Board
of Trustees; if such
proposed
amendment or revision is submitted in writing and accompanied by the signatures
of at least twenty-five (25) members in good standing favoring its adoption. Any
such proposed changes
must
be submitted to the By-Law Committee one month in advance of its reading to
members at a regular meeting.
Section
4. The November meeting shall be
known as the Annual Meeting.
Section 1. Regardless of the meeting location, all Board meetings,
Regular Membership meetings, and special meetings are considered to be
non-smoking. Smoking is prohibited during the meeting.
Section 2. Regardless of the meeting location, all Board meetings, Regular
Membership meetings, and special meetings are considered to be alcohol-free. No
alcohol consumption is permitted during the meeting.
Section 3. Proper attire is required at all meetings. Proper attire
includes, at a minimum: a shut or blouse, pants, shorts, or a skirt, and shoes
or boots.
Section 4. Proper
behavior is required at all meetings. Proper behavior includes, but is not
limited to: silence when a guest or other member is speaking, raising a hand
and waiting for acknowledgement before speaking, and remaining seated during
the meeting until it is adjourned.
Section 5. At the FHRRA clubhouse, the meeting area is defined as: the
hallway, main meeting room, kitchenette, restrooms, patio, and the outside
walkway connecting the main entrance to the patio entrance of the building. All
meeting rules apply to all of these areas.
Section 6.
Intoxicated members are prohibited from the meeting areas during any
meeting.
Section 7. Pets
are not permitted in the clubhouse during meetings, or at any other time.
Section 8. Members
violating the meeting rules are subject to disciplinary action, up to and
including expulsion from the Association.
By-Laws version 2006.01.31